Project Request Form – Communications

Each year the Iowa Conference Communications team receives hundreds of requests for information and materials to be produced. To assure that your project is produced on time, on budget and to specification, we ask that you complete all the questions on this form for each project requested. Please be specific and do not combine projects. If you have questions on how to respond to these questions, please contact the Director of Communications, Dr. Arthur McClanahan at (515) 974-8906 or the Associate Director of Communications, Liz Winders at (515) 974-8907 or send us an email to communications@iaumc.org. 

*First Name
*Last Name
*Phone
*Email
*Project Working Title

Please be specific (i.e. Video Project for Board of Ordained Ministries.)

*Purpose of the Project

Why is this project being created?

*Key Message

The key message gives the most important information that you want the public to know and should be one or two sentences that get to the heart of the matter.

*Target Audience

Who do you want your message to reach? Is there a certain age, gender, or demographic you are trying to reach?

*Due Date (Month, Day, Year and Time)

What day does this project needs to be completed and delivered to you? Please note that the complexity of your project, when it is requested and the volume of current projects underway will determine when (and if) this can be competed by your deadline.

*Organization

What organization, committee or agency is requesting this work? Please be specific and include the name of the conference, church, district, or agency name. Please note that this is where all invoices will be assigned.

*Team Members

Please specify team member names and contact information.

Participants

Will you be using additional talent (other than team members) such as musicians, dancers, artists, voices, or actors? Please provide name and contact information.

*Financial Responsibility

If vendors are used (writers, printers, production companies, etc.) who will the invoice go to? If you chose "Other", please include name and accounting code.

Iowa Conference, The United Methodist Church, Attn: Communications, 2301 Rittenhouse St., Des Moines, IA 50321
Other (Please specify below)
Other Organizations Financial Responsible for Project

Please specify name of organization, committee or agency to be billed, mailing address, phone number, and accounting code.

*Type of Project

What are we producing?

If you chose Other for Type of Project

Please specify

*Location

If production is to take place other than the Conference Center in Des Moines, please specify location address, contact name, email and phone number.

Date Needed for Approval (Month, Day, Year and Time)

What day do you, your staff, or your committee need to see a proof of this project for approval. Please note that the complexity of your project, time it is ordered and volume of projects currently underway will determine if we can meet this internal deadline.

*Material Provided

What will you be providing to the Iowa Conference Communications department to assist them in assembling this project?

Written material
Logos
Illustrations
Photographs
Video
Audio
Talent for interviews/images, etc.
Music
We need Communications of do the interview, audio or video and will be providing briefing information
Scripts
Other (please specify below)
If you chose Other for Materials Provided

Please specify

*Final Format of the Project
Flash Drive
DVD
CD
Prints
Electronic upload
Other (please specify below)
If you chose Other for Final Format

Please specify

*Quantity (answer by providing a number)

Indicate the number of copies you need of this project.

*Delivery

Where will this project be sent or delivered upon completion?

E-mailed only to me
E-mailed to a list
Posted to web and/or social media
Bulk mailed to mailing list by post office
Shipped en masse to one or more locations
Picked up from the Iowa Conference Communications Department
Other (please specify below)
If you chose Other for Delivery option

Please specify

*Delivery Instructions

Please provide specific and complete mailing, email or web address where this project is to be delivered. If this is to be sent to either an e-mail list of mailing list, indicate who will be providing the list.

*Approval Process

Who will be responsible to provide final approval person for this project and can also provide approval to expend conference or area funds on this project.

Only me. No others need to approve this project.
Only me, however I will be sharing this with a committee for feedback.
A committee will finalize this project. I will get it to them and provide you their response.
Iowa Conference Communications Department
Other
If you chose Other for Approval Process

Please specify

*Approval E-mail Address
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